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Vəzifə: Executive Secretary

İşəgötürən: BP

 

Note:

 

Submitted CVs will be reviewed by IRES Recruitment agency and kept in company’s database. Only candidates with most relevant experience will be contacted for further recruitment stage and referred to this particular vacancy. In this regard, our kind request is to contact us directly for any questions may arise. Please see below our contact details:

 

Tel:  +99 412 434 50 30

       +99 412 488 64 91

       +99 412 488 64 92

Mob:+99 450 208 90 25

 

Job title Executive Secretary

 

About BP

 

Our business is the exploration, production, refining, trading and distribution of energy. This is what we do, and we do it on a truly global scale. With a workforce of 80,000 employees, BP operates with business activities and customers in more than 80 countries across six continents. Every day, we serve millions of customers around the world. We are continually looking for talented, committed and ambitious people to help us shape the face of energy for the future.

 

Role synopsis 

 

The Executive Secretary position is created within Cost Efficiency Team and will report to Vice-President(VP). Key responsibilities will include assisting to VP and the Team to deliver sustainable cost and efficiency improvements that result in greater overall competitive performance. In recent years, BP has made major strides in delivering improved safety, reliability, and production performance, both in the Region and Global Upstream. This is a temporary position for duration of one year with possible extension.

 

Key accountabilities

 

• Manage and optimize the calendar of the VP Efficiency and Cost Performance and other team members as required. 

• Prepare any materials for the upcoming appointments, meetings, conferences or external visits well in advance of the event. 

• Organise meetings and events for the VP and team members, including meetings with high profile senior external and internal stakeholders. Logistical responsibility for all meetings both internal and external (venue/room, issuing Agenda, inviting attendees and monitoring responses). 

• Arrange and complete all travel arrangements including hotels, taxis, cars, flights, currencies and visas, and other team members as required. 

• Prepare business expenses for approval; manage invoices/requisitions, and other team members as required. 

• Prepare Maximo desktop requisitions for call-offs, material and supply orders, etc. 

• Prepare and edit various documents in Word; prepare and edit presentation slides (PowerPoint); prepare and edit spreadsheets and charts in Excel. 

• Prepare and distribute informational surveys, collect and analyse responses. 

• Support team members with preparation and analysis of technical data as required. 

• Manage settlement of visitors and new joiner induction and exit process, computer & phone set up, passes, business cards, local and site induction, distribution lists update, address list, assist with organisational chart changes, HSSE and DSE assessments, share knowledge of site and local procedures.

 

Essential Education

 

• University Degree

 

Essential experience and job requirements

 

• Fluent in English and Azerbaijani 

• IT-literate including high capability in standard productivity software (e.g. MS Outlook, MS Word, MS Excel and MS Powerpoint) 

• 5+ years of administrative support experience 

• Self-starter, proactive and resourceful, able to work through many barriers and challenges to deliver results 

• Excellent interpersonal and team skills 

• Strong work ethic 

• Seeks to increase responsibility for additional/new activities and to learn new skills

 

Other Requirements (eg Travel, Location)

 

There are no additional requirements. Please respond with N/A below.

 

Desirable criteria & qualifications

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• Experience supporting Senior/Executive management is desirable 

• Experience managing budgets, invoices, and other financial responsibilities

 

E-mail: [email protected]