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Assistant to the Dean, School of Public and International Affairs

Category: - Тренинги/Обучение / Менеджмент

SubCategory: - Управление программой / Ассистент

 

ADA University

18 июня / 30 июня

Job Type: Full 

Education: Bachelor 

Experience: 2 - 3 years 

Salary: N/A ContactPerson: N/A 

Contact Email: [email protected] 

Contact Phone: N/A 

Duty Station: Баку Languages: English / Русский / Azərbaycan dili 

DriverLicense: N/A 

Business Trips: N/A

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Position: Assistant to the Dean, School of Public and International Affairs 

Company: ADA University

 

POSITION SUMMARY:

 

Under the general direction of the Dean, the Assistant provides administrative support to the Dean in a wide variety of areas including:  scheduling, correspondence, maintenance of the Dean’s calendar and problem solving for the day-to-day operations of the Dean’s Office.

 

RESPONSIBILITIES:

 

Handle all the administrative tasks in the office, which includes correspondence, distribution, 

conference/interview set up, scheduling of meetings, etc.;

Manage assigned projects, send necessary information and reminders;

Help to organize various events and meetings related to the school;

Order course materials including books with the consultation of the faculty;

Coordinate the student research day;

Arrange room and other necessary logistics for meetings and social events organized by the school;

Create agendas, take notes when asked and produce meeting minutes;

Maintain file cabinets and ensure up to date record keeping;

Make travel arrangements, including registration to conferences and other events;

Complete different departmental forms (purchase request form, equipment utilization sheet);

Make copies of the documents as assigned by the Dean and also according to the needs of the school;

Other errands assigned by the Dean.

 

REQUIREMENTS:

 

Minimum Bachelor's Degree is required;

More than 2 years administrative assistant experience or equivalent;

Strong computer skills required;

Strong Microsoft Word, PowerPoint, and Excel skills required;

Excellent written and oral communication skills;

Excellent knowledge of  English, Azeri languages, good command of Russian;

Ability to work effectively with individuals at all levels in a team.

Interested candidates are requested to submit, preferably in Word or PDF format, attached to an e-mail message: (1) a letter of interest specifying particular suitability for the position, when available and minimum expected salary (in AZN),  (2) a current resume and (3) the names, email and business addresses of at least 3 references.

Send materials via e-mail to [email protected] specifying the Job Title in the subject line. Only shortlisted candidates will be contacted. The cut-off date for application is June 30, 2014. ADA University offers a competitive remuneration package and attractive conditions of employment of high standard. For more information about ADA University, please visit www.ada.edu.az

 

Mənbə: azerjobs.com

 

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