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JOB TITLE: Team Administrator
EMPLOYER: BP     

DUTY STATION: Azerbaijan
PUBLISHED: 2012-08-28    

DEADLINE: 2012-09-27

Job title: Team Administrator for New Wells Delivery (NWD) Team
Role synopsis Planning, guiding, facilitating and monitoring the NWD business priorities and activities across the region in order to optimize efficiency. Providing admin support to NWD team, including members of other teams as / when required

Key accountabilities

• Manage and optimize Manager schedule and resolve routine issues on
• Organize meetings/events – venue and room logistics, issuing agendas, inviting attendees, monitoring attendees responses. Instigate audio conference calls and Video Calls in advance and ensure equipment in good working order prior to upcoming meeting; may include negotiating contracts, setting up catering
• Booking all travel arrangements for NWD Manager. Preparing detailed itineraries for each trip
• Confidently manage multiple interactions, including the senior managers / VP levels
• Communicate and/or coordinate manager’s instructions with various individuals and/or departments.
• Provide translation of correspondence and basic documentation and provide interpreter services when required
• May include maintaining web servers, utilizing Documentum, records storage, and file/archive storage systems
• Handle information of a confidential nature, ensuring all work is conducted on a strictly confidential basis, ensuring data protection
• Initiate/draft/edit/translate correspondence for manager’s final approval
• Correspondence support (formatting letters and/or report, handling e-mail, providing feedback to team members on their documents)
• Optimize and maintain various office systems (e.g. filing, web pages, etc.)
• Performance management support of team metrics (KPI measurements/ tracking, intervention)
• Responsible for data entry and maintenance in different systems as required
• Technical support for team members around software, network, printing/plotting, graphics (design, printing), computing solutions (hardware/software), and other computer-related processes.
• Processing of E-expense statements, POs, LVOs preparation.
• Accounting support (invoice processing, budget tracking)

Essential Education

• University degree

Essential experience and job requirements

• At least 1 year of administrative experience, including organization, prioritizing, forward planning
• Proactive and organized with a strong ability to forward plan and anticipate requirements
• Ability to work with others in a team, sharing responsibility for quality and delivery with colleagues
• Advanced knowledge of English Language, both written and verbal

Desirable criteria & qualifications

• User knowledge of follwing MS Office applications: Excel, Word, Power Point, Oulook.
• Strong verbal and written communication skills
• Highly flexible and adaptable, with strong inter-personal skills
• Supportive team working and networking skills

E-mail: [email protected]

Source: jobsearch.az